This page has been assembled to help take some of the stress out of your exams. It has been designed to give both you and your parents the necessary information you need to have a successful exam series so take the time to read through it.
All examination boards have strict guidelines, which both you and the school must follow. Every year we are inspected to ensure we administer exams correctly. I would like to draw your attention to the ‘Notices to Candidates’. These notices detail the do’s and don’ts when taking written exams, on screen exams, controlled assessments and producing coursework. You can access a copy of each of these notices on the Warnings page, please read them carefully. Please also note the Appeals section, this details the Internal appeals procedure for internal assessment decisions.
Many students and parents have questions or queries regarding exams. If you have a question or query you can either come to my office or call me on the number below. Remember, I’m here to help so do not hesitate to contact me.
Mr A Evans, Exams Manager
Before The Examination
When you have been entered for an exam you will receive an Examination Timetable. This lists all the exams you have been entered for giving the following details:
- Subject and tier
- Start time
You must make sure you check all the details on your timetable including your personal details i.e. name, date of birth etc. If you notice any mistakes or you are not sure whether you have been entered for the correct tier, inform your Subject Teacher immediately.
You are automatically allocated a four-digit candidate number. This number will appear on your timetable and on exam registers and room plans of exams you’ve been entered for. It is also on your desk card. Most of your exam papers will ask you to write this number on your answer book.
UCI NO: Unique Candidate Identification Number
As well as your candidate number you are also given a Unique Candidate Identification Number. This number will also appear on your timetable. This number is unique to you and will stay with you until you finish GCSEs/A Levels.
Some of you may have two exams which are timetabled for the same day and at the same time. This is called an ‘Exam Clash’. If you notice a clash on your timetable you must inform the Exams Officer immediately. Alternative arrangements will be made to accommodate both exams and you will be notified of these arrangements. This usually entails you being supervised between exams. You will not be able to contact anyone whilst you are being supervised. Therefore we recommend you bring a pack lunch with you and leave your mobile phone at home.
Some exams require specific stationery i.e. a calculator, or a ruler etc. All stationery will be provided by the Exams Office (YOU MUST PROVIDE YOUR OWN CALCULATOR). If you bring in your own stationery please ensure the pencil case is see-through. If you have a problem with your stationery during an exam please inform the Invigilator immediately. Please remember a black pen must be used for all written work and a pencil for all pictures and diagrams. Correction pens/fluids are not allowed.
During the Examination
You must ensure you read the “Notice to Candidates” carefully. This notice details all the Do’s and Don’ts. If you breach these regulations we must report it to the examination board who will then decide on the action to be taken. This may mean disqualification from the subject.
You are responsible for checking your own timetable and ensuring you arrive at school on the correct day and time. You must arrive 15 minutes before the start time of the exam. You must line up outside in the playground and wait to be called in. If your exam is in a classroom line up outside. Please wait quietly outside your exam room until you are invited to enter by the Invigilator.
REMEMBER, the moment you walk into the exam room you are under exam conditions and should therefore not talk. All coats and bags must be left outside the Hall. If you arrive late for an exam you may still be admitted but may not receive any additional time.
Examination regulations are very strict regarding items that may be taken into the examination room. If you break these rules you will be disqualified from the examination.
Mobile telephones, MP3 players or any other electronic storage or communication devices are not allowed in the examination room. If you are found with one in your possession it will be confiscated and the appropriate exam board notified. This will result in you being disqualified from the exam.
If you have an alarm on your watch make sure it is turned off.
You must not communicate in any way with another student.
Check you have the correct question paper – check the subject, paper and tier of entry.
Listen carefully to instructions and notices read out by the invigilators – there may be amendments to the exam paper that you need to know about.
Read all instructions carefully and number your answers clearly.
You must remain in the examination room until the exam has finished. You will not be allowed to leave early. If you finish the paper early use this time to check your answers and that you have completed your details correctly.
All work must be handed in at the end of the exam. If you have used additional paper make sure you have securely attached it to your exam paper with a treasury tag.
The Invigilators will then collect the exam papers. Even though the exam has finished you are still under exam conditions and so must remain silent.
Question papers, answer booklets and additional paper must NOT be taken from the exam room.
Once all the scripts have been collected you will be released from the exam room.
Should the fire alarm go off during an examination the invigilators will tell you what to do. DO NOT PANIC. If you have to evacuate the room you will be asked to leave in silence and in the order in which you are sitting. You will be escorted to a designated assembly point. Leave everything on your desk. You must not attempt to communicate with anyone else during the evacuation. When you return to the exam room do not start writing until the invigilator tells you to. You will be allowed the full working time for the examination and a report will be sent to the awarding body detailing the incident.
The school now employs external Invigilators to conduct exams. You are expected to behave in a respectful manner towards all Invigilators and follow their instructions at all times.
Invigilators supervise the conduct of the exams and ensure the rules and regulations are being followed. If you have any problems whilst in an exam, raise your hand and the Invigilator will come to you. However, Invigilators cannot discuss the exam paper with you or explain the questions.
If you are disruptive or behave in an unacceptable manner you will be removed from the exam room by the Invigilators. This behaviour may result in disqualification from the exam.
Absence from Exams
If you experience difficulties during the examination period (e.g. illness, injury, personal problems) please inform the Exams Manager as soon as possible so we can help or advise you.
Only in ‘exceptional circumstances’ are candidates allowed special consideration for absence from any part of an examination. It is essential that medical or other appropriate evidence is obtained on the day by the candidate/parent and given to the Exams Manager without delay. A self-certification form (JCQ/ME Form 14) can be obtained from the Examinations Manager, which can be countersigned by your doctor or nurse.
For the award of a grade by special consideration, where a student misses part of an examination through illness or personal misfortune, a minimum of 35% of the examination (including coursework) must be completed.
Please note that misreading the timetable is not an acceptable explanation of absence.
After the Examination
Results will be available for collection on:
Thursday 18th August 2016 - GCE Results
Thursday 25th August 2016 - GCSE Results
If you wish any other person (including family members) to collect your results on your behalf, you must give your written authorisation to school before results day.
Enquiries about results
Subject teachers will be available to give you advice on your results i.e. re-sits, remarks etc. Any remarks must be submitted to the exam board within 2 weeks from receipt of the results. If you want to re-sit any of your exams you must inform your Subject Teacher within 4 weeks of receiving your results.
Please see the Enquiries About Results (EAR) Procedure for more information.